Job Opportunities with the Atlanta Film Festival

Reports to: Operations Senior Manager
Position Title: Event Coordinator (Contractor)
Location: Onsite during the 49th Annual Atlanta Film Festival

ORGANIZATION DESCRIPTION

Now approaching its 49th year, the Atlanta Film Festival (ATLFF) is the Southeast’s preeminent celebration of cinema and the flagship production of the Atlanta Film Society. One of the largest and longest-running festivals in the country, ATLFF showcases the work of both emerging and established artists. Every spring, our 11-day festival presents approximately 150 local and international works representing 50+ countries selected from as many as 10,000+ submissions (consisting of 8,000+ films and 2,000+ screenplays) sent in from as many as 120+ countries. For multiple years, ATLFF has been named a “Top 50 Festival Worth the Entry Fee” and one of the “25 Coolest Film Festivals in the World” by MovieMaker magazine as well as USAToday’s “10 Best Film Festivals.” Historically, over 90% of ATLFF’s program is chosen from submissions. 

ATLFF actively strives to be an inclusive showcase with spotlights on filmmakers of color, LGBTQ+ films, women and gender nonconforming filmmakers, and filmmakers from the American South. Approximately 75% of the films chosen are directed by filmmakers identifying as BIPOC, female, non-binary or LGBTQ+. In addition, each year ATLFF seeks to program a variety of genres and film styles including (but not limited to) experimental films, music videos, comedies, horror and sci-fi, family friendly films, food films, and puppetry films.’

These priorities for on-screen extend also to off-screen with the Atlanta Film Society (ATLFS) striving to make sure that the breadth of Atlanta’s rich diversity in ethnicity, orientation, age, and gender is reflected in our audience, volunteers, jury, staff, and board. 

POSITION DESCRIPTION
The event coordinator role will oversee all aspects of event coordination, ensuring each event runs seamlessly from start to finish. Key responsibilities include liaising with catering vendors, managing venue layout and decor, developing a detailed run-of-show, planning event menus, confirming talent or speakers, and addressing any logistical details. The primary focus is to ensure smooth execution, creating a memorable and well-organized experience for all attendees.

RESPONSIBILITIES

• Serve as the Events Coordinator for the Atlanta Film Festival 

• Coordinate and manage all events during the 2025 Atlanta Film Festival

• Liaise with chefs or catering companies to ensure food and beverage preparations meet event specifications

• Conduct venue visits to plan and finalize layout for seating, decorations, and overall event flow

• Coordinate speakers, vendors, and event participants to ensure seamless integration and engagement

• Oversee event timelines, ensuring all tasks and deadlines are met for a smooth execution

• Contribute to efforts in publicizing events through various promotional channels and materials

• Assist in preparing screenings and presentations, ensuring all technical and logistical aspects are in place

• Manage VIP invitations and assist with talent coordination during events

• Supervise and coordinate event staff, including security personnel, to ensure operational efficiency

• Maintain communication with key partners, sponsors, and contributors, ensuring alignment and collaboration

• Oversee event logistics, including the preparation of presentation materials and post-event evaluations

• Track and manage inventory of event materials, including backdrops, projectors, computers, and other display equipment

• Perform other duties as assigned to support the success of the event

EXPECTATIONS

• Commitment to the ATLFS Mission Statement;

• Reports to Operations Senior Manager;

• Attend all ATLFF Staff, Operations Department Meetings, and meetings with the Operations Senior Manager

SKILLS/QUALIFICATIONS

• Minimum two years of experience with film festival production preferred.

• Experience with Google Docs, Airtable, and Slack preferred.

• Strong organizational, event coordination, and prioritization skills.

• Passion for independent film and film festivals.

• Knowledge of or connection to the Atlanta film community is a plus.

• Commitment to the Atlanta Film Society’s mission, with an emphasis on inclusivity and spotlighting underrepresented artists.

• Ability to manage and lead a team effectively.

• Excellent communication skills, including strong writing and proofreading abilities.

• Ability to work both independently and collaboratively.

• Strong attention to detail and accuracy in recording and tracking information.

• Experience with (or openness to) public speaking.

• Ability to work professionally, efficiently, and under deadline pressures.

COMPENSATION & BENEFITS

• Flat Fee of $5,000  

• Upon successful completion of contract candidates will receive a 2025 Atlanta Film Society Membership. 

TIMEFRAME & HOURS

• This is a seasonal position that lasts between March - May, 2025. The Coordinator is expected to work on some evenings and weekends and be onsite for all days of the 49th Atlanta Film Festival (April 24 - May 4, 2025).

This is a contract based position. This position requires an Atlanta-based candidate. 

The Atlanta Film Society, in accordance with applicable federal and state law, is an equal-opportunity employer that seeks an inclusive and representative staff and particularly welcomes applications from women and diverse ethnicities. The Atlanta Film Society does not discriminate on the basis of race, color, national origin, religion, sexual orientation, gender identity, pregnancy/childbirth, medical condition, disability, age, ancestry, marital status, citizenship or veteran status. This nondiscrimination policy covers all staff members, interns and volunteers.

Reports to: Operations Senior Manager
Position Title: Volunteer Coordinator (Contractor)
Location: Onsite during the 49th Annual Atlanta Film Festival

ORGANIZATION DESCRIPTION

Now approaching its 49th year, the Atlanta Film Festival (ATLFF) is the Southeast’s preeminent celebration of cinema and the flagship production of the Atlanta Film Society. One of the largest and longest-running festivals in the country, ATLFF showcases the work of both emerging and established artists. Every spring, our 11-day festival presents approximately 150 local and international works representing 50+ countries selected from as many as 10,000+ submissions (consisting of 8,000+ films and 2,000+ screenplays) sent in from as many as 120+ countries. For multiple years, ATLFF has been named a “Top 50 Festival Worth the Entry Fee” and one of the “25 Coolest Film Festivals in the World” by MovieMaker magazine as well as USAToday’s “10 Best Film Festivals.” Historically, over 90% of ATLFF’s program is chosen from submissions. 

ATLFF actively strives to be an inclusive showcase with spotlights on filmmakers of color, LGBTQ+ films, women and gender nonconforming filmmakers, and filmmakers from the American South. Approximately 75% of the films chosen are directed by filmmakers identifying as BIPOC, female, non-binary or LGBTQ+. In addition, each year ATLFF seeks to program a variety of genres and film styles including (but not limited to) experimental films, music videos, comedies, horror and sci-fi, family friendly films, food films, and puppetry films.’

These priorities for on-screen extend also to off-screen with the Atlanta Film Society (ATLFS) striving to make sure that the breadth of Atlanta’s rich diversity in ethnicity, orientation, age, and gender is reflected in our audience, volunteers, jury, staff, and board. 

POSITION DESCRIPTION
The Volunteer Coordinator is responsible for overseeing the recruitment, training, and coordination of volunteers for the Atlanta Film Festival. This role will focus on ensuring the smooth operation of volunteer activities during the 49th Annual Atlanta Film Festival and related events, ensuring that volunteers are well-trained, well-supported, and effectively integrated into festival operations.

RESPONSIBILITIES: 

• Serve as the Volunteer Coordinator for the Atlanta Film Festival 

• Lead the recruitment, orientation, and training of volunteers for the Atlanta Film Festival programs, with an emphasis on the 49th Annual Atlanta Film Festival (April 24 - May 4, 2025) and pre-festival events.

• Organize and facilitate volunteer mixers and orientation sessions to prepare volunteers for their roles.

• Manage volunteer schedules, assignments, and communications throughout the festival and related events.

• Be onsite full-time during the 49th Annual Atlanta Film Festival to manage volunteer activities and assist with festival operations.

• Prepare a comprehensive wrap-up report for the 2025 festival.

• Attend and provide updates on volunteer/intern activity during weekly ATLFS staff meetings.

EXPECTATIONS

• Commitment to the ATLFS Mission Statement;

• Reports to Operations Senior Manager;

• Attend all ATLFF Staff, Operations Department Meetings, and meetings with the Operations Senior Manager;

SKILLS/QUALIFICATIONS

• Experience in volunteer coordination or related fields.

• Strong organizational, communication, and interpersonal skills, with the ability to manage multiple tasks, prioritize effectively, and work both independently and collaboratively.

• Problem-solving skills and flexibility to address challenges as they arise.

• Prior experience with film festivals or large-scale events is a plus.

• Familiarity with Eventive, Google Docs, Airtable, and Slack preferred.

• Strong passion for independent film and film festivals, with a commitment to inclusivity and spotlighting underrepresented artists.

• Knowledge of or connection to the Atlanta film community is a plus.

• Ability to manage and lead a team, with strong writing, proofreading, and attention to detail.

• Ability to address an audience and/or experience in (or openness to) public speaking.

• Professional and efficient under deadline pressures.

COMPENSATION & BENEFITS

• Flat Fee of $5,000  

• Upon successful completion of contract candidates will receive a 2025 Atlanta Film Society Membership. 

TIMEFRAME & HOURS

• This is a seasonal position that lasts between January - May, 2025. This is not a full time commitment for the entire term. 

  • January - March: estimated 10 hours per week, expected to work on some evenings and weekends 

  • March 31 - April 18: up to 20 hours per week, expected to work on some evenings and weekends 

  • April 24 - May 4, 2025: must be onsite for all days of the 49th Atlanta Film Festival

This is a contract based position. This position requires an Atlanta-based candidate. 

The Atlanta Film Society, in accordance with applicable federal and state law, is an equal-opportunity employer that seeks an inclusive and representative staff and particularly welcomes applications from women and diverse ethnicities. The Atlanta Film Society does not discriminate on the basis of race, color, national origin, religion, sexual orientation, gender identity, pregnancy/childbirth, medical condition, disability, age, ancestry, marital status, citizenship or veteran status. This nondiscrimination policy covers all staff members, interns and volunteers.